In this era of internet technology triumph, the popularity of e-mail service is still much more. But the importance of email services is an integral part of professional life than personal life. In addition, e-mails are the most useful and popular mediums in the official communication around the world. However, like the other daily work, some bad people can send the e-mail to the person or organization's image. Keeping an eye on these issues while sending an e-mail!
Unnecessary use of 'emergency' words
Emails are sometimes called for an important information form. In that case, the use of emergency-related words in the email subject or in the subject's room. If you do not need much, you should not write the important thing. It will also reduce the importance of emails in real need.
Do not write all the letters uppercase
When writing e-mails, avoid writing all upper case letters. This may happen if you accidentally press the caps lock button on many occasions.
Not sending everyone back e-mail
An organization sends many emails to many people at the same time. Be careful when emailing or replaying those e-mails. Because sending emails to everyone is unnecessary. But if it is very much needed it can be done.
Do not give 'cc' without permission
Many people using the 'cc' or 'carbon copy' facility to send the same e-mail to multiple people. In the case of who else received the email, everyone can see it. However, before using the CC in the e-mail, it is necessary to get permission from everyone. Using CC without permission is not at all easy.
Similarly, do not make 'BCC'
BCC or Blind Carbon Copy is the same email send to multiple people simultaneously. But the difference between CCB and BCC is that nobody will see who sent the same email sent to BCC. But the emails are mentioned in the topic. Therefore, the use of BCC should be cautious. In this case, institutional or personal loyalty is lost. It is best to mail separately when the number of recipients is less.
Unless you do not have an e-mail
If you do not need to be too urgent or do not need to keep in advance, do not send e-mails at night. You can create emails in that case, which can be sent at work time.
Do not send multiple personal emails
Multiple private emails should not be sent on the same topic. It does not fall into professional behaviour at all. Many people make mistakes in the short time while doing email. So be careful about sending a quick email.
Avoid irrelevant words
Unreasonable words should not be used in any email. Remember, e-mail is not the only way to send personal messages. That's why you have to be careful.
Source: Gadgets Now
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